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Aquaforest Searchlight Overview

This tool is designed to enhance the searchability of documents by converting non-searchable files into fully indexed PDFs. Whether dealing with scanned files, faxes, or image-based documents, it applies advanced OCR technology to extract text, ensuring that every document is easily searchable.

Features of Aquaforest Searchlight

Efficient Document Auditing
One of its standout features is its ability to audit entire SharePoint libraries. It can quickly identify which files are not searchable, allowing users to make informed decisions about document processing. This helps in maintaining compliance standards and ensures that important content remains accessible.

Optical Character Recognition (OCR) Technology
This software extracts text from images and scanned files using AI-powered OCR, converting them into fully searchable documents. The accuracy of the OCR engine ensures that even complex documents are processed efficiently, making information retrieval effortless.

Automated Monitoring and Scheduling
To streamline workflows, the tool offers automated monitoring and scheduling. It continuously scans document libraries, detects newly added or modified files, and automatically processes them to maintain a searchable archive without manual intervention.

Long-Term Archiving
By converting files into ISO-compliant PDF/A formats, this software helps organizations archive important documents securely. It supports PDF/A-1, PDF/A-2, and PDF/A-3 standards, ensuring long-term preservation while maintaining searchability.

Metadata Tagging for Better Organization
The built-in metadata tagging feature allows users to retain or modify document metadata. This improves file organization and enables easier classification, making document retrieval more efficient.

Content Reuse for Maximum Efficiency
Users can extract and reuse text from searchable PDFs effortlessly. This feature is handy for businesses handling large volumes of documents, allowing quick content repurposing without retyping.

Multi-Language Support
With compatibility for over 100 languages, including Arabic, Farsi, Hebrew, and Asian languages, the software provides an inclusive document processing solution. It even supports multiple languages within a document, making it highly versatile.

PDF Compression for Space Optimization
The tool compresses output PDFs to optimize storage using JBIG2 for black-and-white images and MRC for color images. This significantly reduces file sizes, helping organizations manage large document libraries without excessive storage costs.

Advanced Reporting and Alerts
Users can generate scheduled reports to monitor document status and receive email alerts for updates. These reports provide a comprehensive overview of library content and help track processing efficiency.

System Requirements and Technical Details

Operating System: Windows 11/10
Processor: Minimum 1 GHz Processor (2.4 GHz recommended)
RAM: 8GB or more recommended)
Free Hard Disk Space: 1GB or more is recommended

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